PRIVACY POLICY

We promote the protection of personal information by establishing the following privacy policy, building a system for protecting personal information, and ensuring that all of our employees recognize the importance of protecting personal information and take appropriate measures to do so.

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1 | Personal Information Management

We maintain the accuracy and currency of personal information entrusted to us by our clients and take the following measures to protect personal information from risks such as unauthorized access, loss, damage, alteration, and leakage:

• Maintenance and Updating of Security Systems: We maintain a security system for the safe management of personal information and regularly update and improve this system in response to technological advancements.
• Establishment of a Management Structure: We establish a management structure for handling personal information and appropriately manage personal information under this structure.
• Implementation of Employee Training: We conduct regular education and awareness activities for all employees on the proper handling of personal information and its importance.

Through these measures, we rigorously manage our clients’ personal information and strive to fully protect it. We comply with laws and other norms related to personal information protection and are committed to the continuous improvement of our personal information protection and management system.

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2 | Purpose of Use of Personal Information

When you contact us through our website, you may provide personal information such as your name, email address, and phone number. We will not use these personal details for any purposes other than those for which they were provided.

Specifically, we use the personal information entrusted to us by our customers for the following purposes:

• Responding to Inquiries: To respond to customer inquiries or to provide the necessary information.
• Introducing Our Services: To provide information about our services or products to our customers.
• Sending Materials: To send materials or information by email or mail in response to customer requests.

We will use customer personal information only within the scope necessary for these purposes. We pay the utmost attention to the handling of personal information to ensure our customers can use our services with confidence, and we are committed to protecting that information.

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3 | Prohibition of Disclosure and Provision of Personal Information to Third Parties

We recognize the importance of the personal information entrusted to us by our customers and strive for its secure management. We will not disclose personal information to third parties, except in the following cases:

• With customer consent: When the customer has consented to the disclosure of their personal information to third parties.
• When necessary to outsource work: When it is necessary to outsource work to provide services to our customers. In such cases, we ensure through contracts that the subcontractors implement strict management of personal information.
• When disclosure is required by law: When there is a legal requirement for disclosure.

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4 | Safety Measures for Personal Information

To ensure the accuracy and security of personal information, we have implemented the following safety measures for security:

• Implementation of a Security System: We have introduced the latest security systems to minimize the risk of unauthorized access, loss, damage, alteration, and leakage of personal information.
• Thorough Access Control: Access to personal information is limited to authorized employees, and access rights are strictly managed.
• Establishment and Implementation of an Information Security Policy: We have developed internal regulations for the safe management of personal information and ensure all employees are fully aware and comply with these regulations. We also conduct regular reviews and continuous improvement activities.
• Management of Outsourced Vendors: When entrusting the handling of personal information to external vendors, we ensure that these vendors implement appropriate protection measures for personal information and clarify their obligations through contracts.

Through these measures, we protect the safety of personal information entrusted to us by our customers and strive to safeguard our customers from all risks related to personal information. Furthermore, we will periodically review and improve our security measures in response to information security trends and technological advancements.

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5 | Inquiries by the Individual

If you wish to inquire, correct, or delete your own personal information, we will respond after confirming your identity.

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6 | Compliance with Laws and Norms, and Review

We comply with Japanese laws and other norms applicable to the personal information we hold, and we will appropriately review the contents of this policy and strive for its improvement.

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7 | Inquiries

For inquiries regarding the handling of personal information by our company, please contact the following.

Company Name

AxisI Inc.

Address

3rd Floor, Navi Shibuya V

5-5 Maruyama-cho

Shibuya-ku

Tokyo

150-0044

Japan

Inquiries here (link to form)